Event Planning

The following links open the key documents that enable Event Chairpersons to plan and Execute a Major Event.

  1. Guide for Event Planning

  2. Event Timeline/Check-List

  3. Estimated Event Budget -  Online Submittal


  4. List of Event Support Contacts

  5. AV Support (includes list of assigned support person)

  6. Publicity 
    • Submit Calendar Entry (login first)
    • Coffee Notes (link to open Email to submit request)
      • If Email doesn't open on your device, send Email to SLCoffeeNotes@gmail.com

  7. Room Reservation (for decoration and setup)

  8. Table Layout Examples

  9. Event Final Details Form  - Online Submittal
    • Required to provide Box Office information and initiate Flyer preparation
    • Due no later than 5 weeks before event

  10. Request for Reimbursement/Payment

  11. Event Final Tally Sheet - Online Submittal

  12. Storage of Event Decorations
Revised 3/31/2022


The following documents can be printed in support of Potluck Dinners Sign-ups. Note sheets for two different options for Potluck signu-ps are provided. 
Potluck Table Layout Numbering  (for use with above Combined Table and Dish Sigh-up Form)
Potluck Dinner Dish Sign-up (for use with separate Table Sign-up Diagrams )